Automatic Re-enrollments

With iSpring Learn, you can automatically re-enroll users in a course at the appropriate time.

If you need to conduct an annual employee re-certification to confirm their qualification, set up automatic re-enrollments and specify when users will be re-enrolled in a course.

To automatically re-enroll users in a course:

1. On the Edit Course page, open the Completion tab.
   
   
   
   
2. In the Course Re-enrollment section, check Automatically re-enroll users in the course.
   
   
   
   
3. Choose when users will be re-enrolled in the course: after the course is completed or before the certificate expires.
   
   Automatically re-enroll users in the course:
   
   

   • "X"___ after course completion
     Specify in how many days, weeks, months, or years that users, who have completed the course will be re-enrolled in that same course.
     
     
     
     

   • "X" days before the certificate expires
     
     

     1. In the Certificate section, check Issue a certificate after course completion of the course and indicate the validity period of the certificate.
        
        

     2. Select in how many days before the previous certificate expires, users should be re-enrolled in the course.
        
        
        
        Now you can be sure that users have enough time to complete the course and receive a new valid certificate by the time the previous certificate expires.
        

        

        Important:

        • The number of days cannot be equal to or exceed the expiration period of the certificate.
          
          
        • After receiving a new certificate, the status of all previous certificates for this course will change to Renewed.
          
          
        • Certificate start date = certificate issue date = course completion date.
4. After that, click Save.
   
   
   
   
5. The new Re-enrollment Date column will appear under the Enrollments tab. As soon as a learner completes the course, the re-assignment date will be shown there.
   
   
   

Important:

1. You can automatically re-enroll users only to a course with a Completed status.
   
   

2. Automatic course re-enrollment won't work for courses added to learning tracks.
   
   
3. Courses within a learning track cannot be re-enrolled in manually.
   
   

4. If a user doesn't complete a course, they will not be re-enrolled for that course.
   
   

5. When setting the certificate validity period in months, 1 month = 30 days.
   When calculating the re-enrollment date,1 month = 28 days (due to February).
   
   Example:
   
   

   • If you set the certificate validity period to "12 months", then the user can be automatically re-enrolled to this course no sooner than 336 days after completing the course.
     
     

   • If you set the certificate validity period to "1 year", the user can be automatically re-enrolled to this course no sooner than 365 days after completing the course.
     
     

6. Every re-enrollment starts from scratch. After users have been re-enrolled, the course will show Not Started.
   
   
7. Statistics on every re-enrollment are collected anew.
   
   
8. Automatic re-enrollment affects only users who have completed the course after the settings were applied.
   If users completed the course before the settings were applied, they will not be re-enrolled in the course.
   
   
9. Let's say you chose a time period after which users will be re-enrolled in the course. Users then completed the course, but later you changed the time period for re-enrollment.
   The next time, users will be re-enrolled after the time period that was applied before they completed the course.
   
   
10. If you turn off automatic re-enrollment all scheduled re-enrollments will be canceled.